The RRI Digital Repository aims to host the research publications of RRI
and make them freely available globally. One of the major concerns
associated with this kind of open access repository is publishers’ copyright.
Journal publishers generally require authors to sign some
sort of copyright transfer agreement or license to publish agreement prior to
the publication of articles. This varies from publisher to publisher – so
the rights that you retain will vary. The following guidelines will help
you find out whether your publisher will permit you to deposit your paper (and
which version of the paper) in our repository:
If you have a copy of the agreement that you have signed, you
can check it to find out if you are permitted to make your publication
available in a repository. However, some agreements do not explicitly
cover this issue. Also, even if the agreement appears to forbid deposit
in a repository, some publishers do change their policy and apply it
retrospectively. It is good idea in such cases to get the latest
information regarding this from the publisher’s website.
If you do not have a copy of the agreement, the following
sources will be helpful in determining the self-archiving policy of the
- The SHERPA/RoMEO publisher Policies List (search by Journal titile or publisher) or the Eprints/RoMEO Publisher Policies List (search by Journal
- Publisher’s website
You could contact the publisher directly and ask them.
Some publishers do not require authors to sign a copyright
assignment form. Instead, they ask authors to sign a non-exclusive license
to publish and allow authors to retain copyright, including self-archiving.
Interpreting copyright agreements
following explanations of terms commonly used will help you to decide whether authors are permitted to deposit their
articles in repositories or not.
- Preprints: Many publishers do permit
authors to make the preprint version of the article available in
repositories. By this they are referring to the pre-refereed
version. If you deposit your paper in the arXiv preprint server,
then you could deposit it in our repository also.
- Post-refereed version (Postprints):
publishers will allow the post-refereed, final author version to be
included in institutional repositories, but not in the form of the
formatted PDF file that appears in the journal.
- Publisher’s PDF: Some publishers prefer the
final PDF version to be used, as this is a clear indication that an
article in a repository is the bona-fide version.
- Personal web site: Some publishers will
permit authors to make copies of their publications available on a
personal website, but not in an institutional repository. If this is
the case, we can link to copies held on your personal web site. In
this way, people searching our repository will also be able to access the
full text of your paper.